There are actually lots of ways to provide WiFi solutions. One option would be to set up 4G hotspot or, stronger service options such as: 4G enabled WiFi routers, satellite services, or even using third party companies.
When you work with Merestone you also, have the option to add on a Conference WiFi Power Station which provides internet for up to 400 attendees in a general session, and has the ability to provide breakout room WiFi.
It is recommended you negotiate these fees at the beginning of the process so these fees can be reduced or waived. Include your AV partner to help negotiate not only WiFi, but electrical, rigging, and room availability. Hotels make most of their profit off “heads in beds”, not WiFi fees. If the contract is already signed, negotiation can still take place and the pricing reduced.
The venue internet is shared across many companies, groups, and events. Hotels don’t have a way to dedicate bandwidth to one group or another, so if one group is streaming videos or using tons of bandwidth in another way, everyone’s speed may suffer
WiFi can be great for your guests, but for presentations and registrations the hard-wire service is the most reliable. WiFi is inherently less dependable than a wired connection, and you don’t want to risk using WiFi for anything that could impact your entire program. Most hotels and venues will have a fast, hardwire connection for things that are critical to your event running smoothly.
Often, the venue WiFi is not great. A typical cell phone’s 4G cellular data will let you browse quicker than venue WiFi. Third Party WiFi providers can get your guests just-as-quick or faster connections
That’s illegal – the law is on your side. About five years ago, the FCC ruled against the Marriott when it tried to block attendees’ consumer WiFi networks. They paid a hefty fine and set the precedent in favor of attendees.
Federal law prohibits people and companies from interfering with cellular, WiFi, or GPS networks. The FCC has enforced this law, too.
For more information read the following CNN article.
Venues have a “blanket”, static set-up not necessarily responsive to your needs. Determining the density of people, the size of the space, and what your guests needs will differ widely. Your AV provider will create a package which responds to your needs. Hotels do not have this ability. With them it is one-size-fits-all.
BEWARE! Technology is your friend and sometimes your enemy. The nature of the technology is that there are still power issues and involuntary issues.
We believe the best thing to do regarding WiFi is to be proactive. Find someone who will design solutions specific to you and help give you choices.
If you have any questions about WiFi for your event, fill out the contact form below!
At Valley View Mall in Dallas, Texas, the Sears building demolition and Park Heritage reveal started with a bang! This multi-use project launched the beginning of a revitalization mission for the North Dallas area. The Sears building was the first to come down for “the biggest mixed-use urban projects in Dallas — a $1 billion redevelopment of part of the old Valley View Mall,” reports Dallas Morning News.
To elevate this ceremonial event for KDC Development, Merestone provided high quality audio visuals for all speakers, queued confetti cannons, and custom branding for Park Heritage. Dallas Mayor Mike Rawlings was in attendance and personally pushed the Launch Button supplied by Merestone for this significant occasion.
For construction and development launches, choose Merestone to deliver hands-on services from start to finish.
After being in the production industry for over 47 years, we thought we had seen it all. Then, last month, Netflix and Hulu dropped their documentaries on the disastrous 2017 Fyre Festival. After watching both, Merestone asked the in-house event experts what critiques they had.
Of course you want your big event to be fantastic and have cool amenities. But if you cannot deliver, then don’t promise it. One of the biggest issues the Fyre team faced was keeping up with the luxurious stay packages their Chief Marketing Officer came up with on the fly. They marketed these packages for attendees to buy before ever consulting their vendors or event production team. “You got to be a conduit between all entities of an event to make it a success,” says Merestone Executive Producer, Cindy Kenna. As an event production veteran, she knows how to plan large-scale shows. “When you have your hand in the pie, you need to share what you have with your marketing team, your event production team, your vendors… in order to execute.”
With all the buzz on social media that Fyre had created already, hundreds of people started spending thousands of dollars on cabanas that weren’t accounted for in the original plans. Instead, the team found and used disaster relief tents leftover on the island from Hurricane Jack. They also promised private jets, sushi cuisine, and meet and greets with celebrities that never showed up. In fact, none of the entertainment or talent arrived. They weren’t paid and so the music festival had no music.
The nightmare continues…
Fyre Festival didn’t start with a strongly developed business plan and well researched course of action. Instead, the extremely well-connected and financially invested entrepreneur, Billy McFarland, and his friends flew to the Bahamas and stumbled upon an island with a deserted landing strip. Previously owned by the infamous Colombian cartel kingpin, Pablo Escobar, McFarland and his team had the brilliant idea of having a music festival right there in the middle of the Caribbean.
“Everything was wrong about this from the beginning,” says Rob Hill, Merestone’s Vice President. “The infrastructure on that island was not equipped to handle the number of people they were expecting. There wasn’t enough electricity, plumbing, shelter… no one considered the environmental impact either.”
Taking the time to understand the infrastructure capabilities and logistics is key for any event planning. But this was not reviewed at the pre-conception of Fyre and ultimately led to their downfall. “That’s why Merestone goes out and does site inspections. We know our resources, we know our people, and we know the logistics. It’s also about building relationships with the people on the ground and who know the area,” Hill stresses how important it is to do the research of a venue and the location beforehand. Having professional input is highly valued in Merestone production planning.
Another major error the Fyre decision makers made was ignoring the advice they were receiving from the experts hired; event planners, production teams, engineers, audio, visual and lighting technicians, talent agents, and caterers. From the beginning, the experts raised the red flags but it fell on over idealistic, deaf ears.
Merestone’s cast members are exceptional industry professionals with diverse background experiences to ensure the recommendations clients receive are informative, well-researched, and dependable.
Set realistic dates and deadlines for yourself, your team, contractors, and vendors. Large scale events don’t happen overnight. Coachella’s planning began in 1997 and the inauguration was in 1999. Keep in mind Coachella didn’t start out offering VIP experience ticket packages with bungalows in the Bahamas right on the beach, private jet flights, and meet and greets with the top 10 models and influencers of the decade for thousands of dollars. Instead, they sold “come as you are” tickets and had space for attendees to pitch a tent or sleep under the stars in the middle of the desert.
In comparison, Fyre Festival needed considerable time to efficiently plan their first event. Unfortunately, they rushed everything and ended up with a major PR disaster and a federal investigation. With the advice from the Merestone event production experts, your large-scale show won’t go down in flames.
Take a look at the exceptional projects Merestone has successfully completed for our clients: PORTFOLIO
Our new hand-crafted Phoenix Podium is the perfect choice for a magical evening. Made from beautiful ash wood and adorned with gold leaves, this podium is truly a work of art. Built in-house by our talented scenic shop, it is available for your next event.
Contact us to learn more!
When it comes to understanding the impact the economy has on event businesses, Merestone’s executives have experienced the roller coaster of economic growth and decline first-hand. With the local economy on the rise in Phoenix currently, event production companies are experiencing a blissful period of upgraded venue options that are contemporary and appeal new businesses, not only in the valley but also those considering travelling here.
In a recent interview with the Phoenix Business Journal, Camille Hill, Merestone’s President, gave insight on what clients expect when trusting an event production company with their brand, audience, and presence.
“They want a perfect show. When you’re standing on stage and you have an audience, you can’t be more exposed,” Camille stated, “When you spend the money to assemble all these people, you want them to be happy.”
Read the full article below or on the Phoenix Business Journal website