Hybrid Event Production Companies

What Are Hybrid Event Production Companies?

Why is our Hybrid Event Production Company so Popular?

Hybrid Event Production Companies

Merestone- Hybrid & Virtual Event Production Company

Welcome to our Hybrid Event Production Company page, by Merestone global events.  Many ask, why is our Hybrid Event Production Company so popular? The short answer, is due to the growing “Hybrid or Virtual Meeting” popularity and cost-effectiveness of these new services.  Imagine your event, Virtual!! Looking for a top Hybrid Event Production Service? Look no further, your answer is with Merestone. With our hybrid event companies, you do not have to feel distant. Our mission, is to bring people together with real, authentic experiences that just so happen to take place online.

Conferences, trade shows and other live, virtual or hybrid events

Conferences, trade shows and other live, virtual or hybrid events across the globe have been forced to postpone or cancel. As a result, many brand and event coordinators are looking for ways to salvage their investments and meeting plans.  Additionally, moving to digital event conferencing allows event producers and managers to deliver branded digital event experiences to their audiences online. Finally, virtual events and can even help to reach new audiences who would not otherwise have attended. Learn More

What is a hybrid or virtual event company and how can it benefit my business?

In short, a hybrid or virtual event replicates a ‘physical’ location-based event but online.  It allows you to host a global conference, awards program, trade show, product launch, & training. Also, incentive a event to anywhere in the world.  At Merestone, we provide a web-based virtual event platform that allows attendees to watch and interact in real time. Furthermore, allowing features and flexibility to customize unique and meaningful experiences with your attendees.

What is the value of virtual or hybrid events?

What is the value of virtual or hybrid events?  While virtual or hybrid events may seem like they’d be less engaging, you’d be surprised at the value they can bring. They allow you to bring together a wider audience that just couldn’t be physically allowed in a traditional brick and mortar facility. These can be incredibly powerful as they vastly increase the number of people who can attend. Remote attendees are able to join from all around the world. You’ll also have access to top-tier presenters who can easily participate from their home or office. Travel costs that could have prevented attendees from being able to attend a live event are no longer an issue. What is Virtual Events? Plus, virtual means less overhead costs — after all, you’re not budgeting for a venue, food and beverage costs, hotel audio visual, power rigging and internet charges, large events staff, and other in-person line items. So you get to drastically reduce your outgoings (not to mention, your carbon emissions), while spending more value on curating the best virtual event possible. Lastly, there’s the data. It’s much easier to track who is watching what when everyone is tuning in online. All that attendee data is music to sponsors’ ears, which can make securing the best ones for your online event a whole lot easier. Learn more about the value of a virtual event company?

To speak with a Merestone producer, tell us about your event needs:

Orlando Hybrid Event Production Companies

Orlando Hybrid Event Production Companies

Why are Orlando Hybrid Event Production Companies so Popular?

Orlando Hybrid Event Production CompaniesWelcome to our Orlando Hybrid Event Production Companies services page, by Merestone global events.  Many ask, why are Hybrid Event Production Company in Orlando, FL, so popular? The short answer, is due to the growing “Hybrid Meeting” popularity and cost-effectiveness of these events.  Imagine your event, Hybrid!! Looking for a top Orlando Hybrid Event Production Company? Look no further, your answer is with Merestone. With our hybrid event companies, you do not have to feel distant. Our mission, is to bring people together with real, authentic experiences that just so happen to take place online.

Conferences, trade shows and other live virtual or hybrid events

Conferences, trade shows and other live or hybrid events across the globe have been forced to postpone or cancel. As a result, many brand and event coordinators are looking for ways to salvage their investments and meeting plans.  Additionally, moving to digital event conferencing allows event producers and managers to deliver branded digital event experiences to their audiences online. Finally, virtual events and can even help to reach new audiences who would not otherwise have attended. Learn More

 

What is a hybrid or virtual event company in Orlando, FL?

In short, a hybrid or virtual event replicates a ‘physical’ location-based event but online.  It allows you to host a global conference, awards program, trade show, product launch, & training. Also, incentive a event to anywhere in the world.  At Merestone, we provide a web-based virtual event platform that allows attendees to watch and interact in real time. Furthermore, allowing features and flexibility to customize unique and meaningful experiences with your attendees.

 

What is the value of virtual or hybrid events?

What is the value of virtual or hybrid events?  While virtual or hybrid events may seem like they’d be less engaging, you’d be surprised at the value they can bring. They allow you to bring together a wider audience that just couldn’t be physically allowed in a traditional brick and mortar facility. These can be incredibly powerful as they vastly increase the number of people who can attend. Remote attendees are able to join from all around the world. You’ll also have access to top-tier presenters who can easily participate from their home or office. Travel costs that could have prevented attendees from being able to attend a live event are no longer an issue. What is Virtual Events?

Plus, virtual means less overhead costs — after all, you’re not budgeting for a venue, food and beverage costs, hotel audio visual, power rigging and internet charges, large events staff, and other in-person line items. So you get to drastically reduce your outgoings (not to mention, your carbon emissions), while spending more value on curating the best virtual event possible.

Lastly, there’s the data. It’s much easier to track who is watching what when everyone is tuning in online. All that attendee data is music to sponsors’ ears, which can make securing the best ones for your online event a whole lot easier. Learn more about the value of a virtual event company?  

To speak with a Merestone producer, tell us about your event needs:

Hybrid Event Production Companies

 

Why are Hybrid Event Production Companies so Popular?

Welcome to our Hybrid Event Production Company services. Many ask, why are Hybrid Event Production Companies so popular? The short answer, is due to the growing “Hybrid Meeting” popularity and cost-effectiveness of virtual events. Additionally, hybrid events have become a popular way of increasing participation in traditional events at a relatively low cost. Furthermore, they also enable participation by people who might be unable to attend physically due to travel or time zone constraints. Continuing, on and or through a wish to reduce the carbon footprint of the event. 

Hybrid meetings integrate technology

Hybrid meetings integrate technology with traditional event practices to create Hybrid Event Production Companiesnew types of attendee experiences and content delivery tools. As a result, they include any meeting or event with at least one group of face-to-face participants that digitally connects with participants. This is achieved,  in another or multiple locations setting. Naturally, the best hybrid events create unique experiences for different types of participants in different places. Finally, it is important that we combine functionalities of face-to-face events and those of virtual meetings into hybrid events. Our process, will ultimately enable meeting planners to have a much broader spectrum of options to engage attendees. 

Engagement is the essential ingredient in hybrid meetings

Obviously, engagement is the essential ingredient in hybrid events.  In addition, it’s what separates your event from a TEDx video on YouTube. Inspiring, yes. Educational, definitely. But engaging? No. Engagement, is also what distinguishes a hybrid event from a live event with tech elements.  In conclusion, your audience won’t be watching your event from their television. Ultimately, they’ll take part via their mobile devices or their computer, meaning they can offer feedback in real time.

Hybrid Virtual Representation Process

Generally, the virtual component involves an online representation of the live event. Example, online participants might have access:

·        A live audio or video streaming of keynote speakers or workshops alongside their presentation material and graphic content

·         Online presentations of General Session Meetings, Break-Outs or Awards Programs (webcasts offer the sharing of the live content being presented virtually)

·         Online chat or discussion forum 

·         Popular Live blogs

·         Event photographs (e.g., via Flickr) and video (e.g., via YouTubeVimeoQik)

·         Integration of other social media tools such as TwitterLinkedIn and Facebook.

 

Benefits of hybrid events

So why should you host a hybrid event?  Are they worth the extra set up and resources needed?  Listed below are some benefits to producing hybrid events:

1. Increased reach & attendance

It’s a misconception that your audience can either take part virtually or in person – there is no in between. By hosting a hybrid event, you split your total attendance.

However, the opposite is true. Hybrid events allow you to increase your reach and gain more attendees, not fewer.

A study found that nearly 98% of attendees at a hybrid event were not planning to attend live, meaning your event can reach a new audience who either is uninterested in going to your live event or unsure of the benefits.

 

Boost your attendance in future events

Help boost your attendance in future events, as it lets would-be attendees “sample” your event.

23% of event organizers who hosted a hybrid event said more attendees participated in future events, and 65% said they saw no change in live attendance.

And there will always be attendees who would love to attend, but cannot for one reason or another.

With a hybrid event, you lower the barrier to entry for both demographics – those who want to attend, but can’t, and those who are unsure if your event is worth their time.

Increase your reach immensely, as you broadcast your event to a larger audience than ever could be possible in person.

 

2. Higher engagement with your audience

Adding a virtual element to your live event opens up many more engagement opportunities.  Most noteworthy, it would be most effective at a strictly live event, both during and post-event.

Your virtual audience, is actively participating from their mobile devices or desktop computer. Resulting, in meaning they can talk, share, like, comment and much more.

Naturally, you can host polls during sessions that include both the live and online audience.

 

Q&A session with a speaker live

Or, you could have a Q&A session with a speaker live.  Second, then invite them to have a Q&A with your online audience, commonly at a studio that broadcasts your live event online.

You can even help live and virtual attendees network with each other and dedicate one area for in-person meetings.  Have a second dedicated area, for those with virtual meetings.

Keeping track of all these engagement avenues? The easiest way is to start with your attendees. What will their journey look like, whether online or offline?

By planning your event audience-first, you ensure that you weave in the necessary engagement opportunities that make the most sense to them.

 

3. More powerful sponsor opportunities

72% of corporate sponsors are interested in participating in a hybrid event, as long as they can effectively reach both audiences.

That’s because hybrid events are incredibly valuable for sponsors, for a couple reasons.

Reason one is the increased reach. More attendees at your event means a larger lead pool for them, which is the #1 reason for sponsorship.

They can communicate 1:1 with interested parties while also interacting online virtual attendees. Some demographics prefer virtual communication, which may lead to increased participation at their virtual booth.

 

The Importance of Sponsor Live Streams

Reason two is the increased opportunities for sponsorship. Instead of sponsoring strictly live collateral, they can sponsor livestreams, event apps and more.

Offers you more flexibility in your sponsorship prospectus – you can have live sponsors, virtual sponsors, or both.

A third reason is an increase in reportable metrics. 72% of sponsors are shifting their budgets, not cutting them during the COVID crisis, meaning they are looking for new opportunities. And as those budgets shift to increasingly digital areas, they require the data to justify their expenditures.

A hybrid event can report on many relevant metrics, ensuring your sponsors see that they spent their money well.

 

4. Reduced environmental impact and costs

While face-to-face meetings are still important, going hybrid is a great way to accommodate attendees who might feel guilty about their personal carbon footprint.

They can still take part in your event and enjoy it, while also doing their part to decrease carbon emissions.

Finally, this also may reduce your in-person headcount, meaning there is less need for catering or disposable accessories.

 

5. Reduced travel costs

Continuing with the same trend, hybrid events can significantly decrease travel costs across the board for everyone involved.

While with attendees saving money is obvious, hybrid events can also allow for decrease travel costs for your sponsors and crew.

Your sponsors can save on travel costs by sending fewer representatives to your event. And if you include virtual sponsorship’s as part of your prospectus, they can participate 100% online while still generating value.

When budgets are tight, hybrid events are excellent for bridging the gap between cost and results, for attendees and sponsors alike.

 

6. Feed your marketing pipeline for the year

Instead of keeping your event exclusive, you can easily repurpose and re-share digital content to keep a steady stream flowing to your intended audience.

You can share the entire live stream, or certain pieces of it, to promote your future event. Sharing your live stream also ensures constant visibility for sponsors who are a part of the stream.

Streaming your event also has the added benefit of ensuring you don’t forget to record anything. With the high focus on broadcasting, you can rest easy knowing all your content is recorded for later use!

You can also determine future marketing campaigns from your previous content. Was there a session that attracted a lot of attendees? Maybe you can expand on it.

 

7. Improved return on investment (ROI)

ROI is tricky to calculate at events because of all the moving pieces.

However, hybrid events offer increased return on investment, due mainly to the increased reach and the scalability.

Because you are getting more attendance through your hybrid events, that can translate into greater views for sponsors and more sign ups after the event.

As well, you gain lots of data to provide more accurate reporting on your performance.

Regarding scalability, the technology typically needs to be set up once, then it’s easy to replicate that process at all of your events. A virtual event platform doesn’t require crews for set-up and take-down.

Plus, there is also potential to scale down your live event while scaling up your online presence. Allowing you to reduce onsite costs, while still reaching a large audience.

 

8. Valuable data

An enormous benefit of hybrid events comes from the data and the insights it shows.

At a live event, you can do a head count and estimate how many viewers participated in a session, for example.

But with hybrid events, you know the participation numbers, plus how they engaged and when they dropped out of the session.

Gain information on your attendees’ interests through matchmaking data, and session participation, which can help you improve your future content.

And for sponsors, well, they gain essential info on booth traffic and attendee engagement, helping them prove a positive return on investment.

Because of the online nature of hybrid events, you gain a lot of track able metrics that will help you learn more about your event and improve it in the future, metrics that you simply can’t measure offline.

 

9. Greater flexibility

If you’re still on the fence about hybrid events, consider what would happen to your event if travel was disrupted again.

A global pandemic, like COVID-19. Or, it could be a natural disaster.

Without a hybrid event platform to fall back on, your event would simply not happen, and your attendees would find something else to fill the time.

Hybrid events offer valuable insurance because you now have a way to host your event in some form if attendance to your event is reduced.

Also, the infrastructure and investment into hybrid events ensures you are well-prepared for virtual events, meaning that you aren’t scrambling when external forces conspire to threaten or cancel your event.

 

Why Merestone

So instead of placing all your eggs into a live event, adding Merestone’s hybrid events production company will allow you to the mix diversifies your portfolio and ensure you will have a successful event, no matter what.

We at Merestone are here to help. With over 40 years in the live and virtual event arena, we have the talent, expertise and creative skills to make your next hybrid event a success.

 

To speak with a Merestone producer, tell us about your event needs:

Event Production Company

Let's Go Virtual! We've got the perfect Virtual Event solution for your next meeting.
Celebrate with
our NEW yard cards!

Perfect for social distancing.
Perfect for any celebration.
ORDER NOW!
Event Production Company in Orlando, FL  From Concept to Completion All your event needs under one roof! View This Event Meetings With a Slice of Pumpkin Pie. View This Event

Merestone is an award-winning, full-service event production company. We create experiences that educate, communicate, inspire and elevate.

Make something awesome today!

Live, Hybrid and Virtual Events

Event Production Company - Virtual Sets

At Merestone, meetings and events are our core. Over the years, we’ve expanded our capabilities and equipment. As a result, we’re perfectly positioned to offer unique hybrid and virtual meetings and events. Additionally, we offer rehearsals and emcees, for better content and delivery. Furthermore, our technical team, specializes in broadcast quality virtual events. Finally, let’s make your next hybrid/ virtual event a huge success. With Merestone, you will fell confident that your event will go smooth, and have a well-produced experience that engages your attendees. 

Merestone’s Virtual Campus

Merestone- Top Global Event Production Services

Many ask, how they can turn there next conference into a virtual experience! You will feel confident, that Merestone’s Virtual Campus, is a fully immersive environment that engages your attendees. Furthermore, we’ve got 16 meeting rooms, and dozens of networking spaces ready to use. As a result, the campus is easy to use and flexible. Most noteworthy, just like planning and attending, a live conference, the the next opportunity in successful Virtual Campus events. Finally, the best part is, no traveling needed!


At Merestone, we are the perfect, virtual solution to connect, network, and share ideas is here!

Virtual Trade Shows

Event Production Company - Virtual Tradeshow

Naturally, 2020 is the year of the virtual trade show and expo events, worldwide. Rest assured, there’s no need to delay or postpone. Furthermore, with Merestone Global Event Production, we specializes in virtual trade shows. Specifically, we produce events that convey the feeling and experience of your booth in action. Because our Virtual Campus has a built-in Expo Hall, it’s perfect for tradeshows. Most noteworthy, here’s why. First, you can brand your booth. Second, you talk and chat with attendees in private rooms. Third, you can share product demos, videos, and slide decks. 

Full-Service Event Production Company

Event Production Company

You have probably heard, many production companies claim they “do it all.” However with Merestone, we are proud to be a true, full-service event production company. We’re experts in live, virtual, and hybrid events. Our in-house production, audiovisual, creative services, and scenic build teams are ready to transform your next event into an experience. Finally, send us an RFP today, as you will not be disappointed! 

How to connect with your audience in a virtual meeting.

by David DeRoser | Merestone Director of Information Services

At Merestone, our approach to virtual events is straightforward, and simple. Specifically, we make them feel like live, in-person experiences. Additionally, just like live events, virtual meetings must be memorable. As a result, this is  because memorable experiences resonate the most with attendees. And so, our approach is the most effective way to reach your audience.

To elaborate, many ask, why can’t we use music and animations to introduce speakers, like on a live show for instance? To expand, why can’t virtual meetings have an engaging Emcee to keep the meeting moving at a good pace? Finally, why can’t there be small panels, guest speakers, or Q&A sessions? What about entertainment or awards recognition?

All of this is possible with a virtual event, and with Merestone Global Event Production.

Award Ceremonies. Sales Summits. Training. Tradeshows.

You will be happy to hear, we can successfully produce them all within a virtual environment. Resulting, due to the fact, that Merestone has the tools in place to transform virtual meetings and events into engaging experiences. Continuing, we start with planning, and that follow up with rehearsals. Finally, we then focus on content, delivery, smooth transitions, and creating memorable experiences.

With virtual meetings and events, creating a memorable experience is key. Merestone, offers several interactive solutions, to accomplish this right out of the gate. From our live stream platform, to our new virtual campus, we’re ready to engage your attendees. Consider the current meeting trend; a one or two-hour zoom call. Unfortunately, no one remembers everything said in a two-hour zoom call. Most people, recall the first few minutes, and then check out. For instance, they work on other things instead of listening. Their attention is divided. They stay on mute with their cameras off. They don’t bother to ask questions, even if the opportunity arises.

Event Production Company - Virtual Campus2

Now imagine spending that same amount of time interacting with attendees inside our virtual campus instead.

At Merestone’s Virtual Campus, we offer dozens of opportunities to learn and network. Alternatively, multiple meetings can be scheduled throughout the day, or in the evening. Specifically, it’s just like taking over a hotel ballroom, or convention center for the weekend. Furthermore, it all takes place in an environment that encourages communication and sharing. Furthermore, attendees will want to talk to each other and they won’t be on mute. Naturally, they’ll want to ask questions and exchange ideas.

In other words, our virtual campus is 1000 times better than a Zoom Call.

As a result, you will be able to connect with your virtual audience and making memorable experiences go hand in hand. Finally, let’s make a game plan for your next virtual meeting and feel free to speak with a Merestone Producer today and we’ll get started.

Start planning your event!

To speak with a Merestone producer, tell us about your event needs:

Not sure where to begin? Here’s how to reach attendees all over the world:

Film on our Green Screen or LED Studio and stream directly to your audience with our broadcast-quality live stream platform.

Naturally, this is a simple, but elegant solution to deliver quality content. Specifically, our studio sets are supported by our experienced, AV production staff. Finally, we even have a control room, conference room, hair & makeup areas to make sure your presenters are prepared and look their best.

 

Event Production Company

Event Production Company - Virtual Events

Event Production Company Green Screen Studio