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There are actually lots of ways to provide WiFi solutions. One option would be to set up 4G hotspot or, stronger service options such as: 4G enabled WiFi routers, satellite services, or even using third party companies.
When you work with Merestone you also, have the option to add on a Conference WiFi Power Station which provides internet for up to 400 attendees in a general session, and has the ability to provide breakout room WiFi.
It is recommended you negotiate these fees at the beginning of the process so these fees can be reduced or waived. Include your AV partner to help negotiate not only WiFi, but electrical, rigging, and room availability. Hotels make most of their profit off “heads in beds”, not WiFi fees. If the contract is already signed, negotiation can still take place and the pricing reduced.
The venue internet is shared across many companies, groups, and events. Hotels don’t have a way to dedicate bandwidth to one group or another, so if one group is streaming videos or using tons of bandwidth in another way, everyone’s speed may suffer
WiFi can be great for your guests, but for presentations and registrations the hard-wire service is the most reliable. WiFi is inherently less dependable than a wired connection, and you don’t want to risk using WiFi for anything that could impact your entire program. Most hotels and venues will have a fast, hardwire connection for things that are critical to your event running smoothly.
Often, the venue WiFi is not great. A typical cell phone’s 4G cellular data will let you browse quicker than venue WiFi. Third Party WiFi providers can get your guests just-as-quick or faster connections
That’s illegal – the law is on your side. About five years ago, the FCC ruled against the Marriott when it tried to block attendees’ consumer WiFi networks. They paid a hefty fine and set the precedent in favor of attendees.
Federal law prohibits people and companies from interfering with cellular, WiFi, or GPS networks. The FCC has enforced this law, too.
For more information read the following CNN article.
Venues have a “blanket”, static set-up not necessarily responsive to your needs. Determining the density of people, the size of the space, and what your guests needs will differ widely. Your AV provider will create a package which responds to your needs. Hotels do not have this ability. With them it is one-size-fits-all.
BEWARE! Technology is your friend and sometimes your enemy. The nature of the technology is that there are still power issues and involuntary issues.
We believe the best thing to do regarding WiFi is to be proactive. Find someone who will design solutions specific to you and help give you choices.
If you have any questions about WiFi for your event, fill out the contact form below!